Do you have work over the neck, don’t know where to start, and piles are becoming higher every hour? You have deadlines to meet, but too much is too much, and you don’t know where to start. Its time to get smarter.
So first of all, take a break and have a coffee. It seems a loss of time, but it actually isn’t, as you now have to check on you desk what is happening, and decide what you are going to do today and what you can do tomorrow, so that you don’t screw it all.
- take a piece of paper, and make a list of what you have to do. not only the urgent things. Everything that is in your mind and stops you from getting focussed and efficient.
- Is everything Important? Is everything Urgent? this is time to categorise.
I know you are going to say that everything is important and everything is urgent, but think about it, what really is important is what brings money to your business or company.
I personally use a tool that helped me prioritise and focus, its a daily planning. Print it out, here is how it works.
From your very long list of tasks of what you have to do, there are those you are willing to accomplish today. Those tasks should be input on the document and immediately sorted according to 2 criteria:
- it is Important or non-important
- it it Urgent or non-urgent
Some tasks are Urgent and Important, others are Urgent but not really important...
Now, you have a clearer view of what is really Urgent and Important in your day. I encourage you to write in front of them the 4 thinks you will do first and in which order (1,2,3,4).
The best is to fill the document every morning, before even starting your computer, and keep it in front of you on your desk.
At the end of the day, you should have processed most of your page. I hope it helps. And for the rest of your list, the very long list, please refer to my previous post "how to reduce your to-do list?" , it might be useful.
Now you know what you have to do, and if it is too much for one person, then may be its time to get helped.
Posts
