Don't look messy, send a Pdf !

I receive quite often documents in .doc or .xls format, and people don’t realise that the whole layout has been moved and that the document I receive just looks messy. How can one send a brochure or a CV and leave the layout out of control?

Here are few reasons why you should always send a pdf and few ways of how to do it.

• You want the document you send to appear on your recipient's computer the exact same way you created it. With a pdf, if it looks good for you, it will look good for them.
• You don’t want to risk sending viruses to your recipients.
• The file size will be very small: the smaller your file size, the more chance you have that your recipient receives it quickly.

But how can you create a pdf?

Some programs offer the functionality as a basic. So if you are an Open Office or a Mac user, you don’t see the point.
Fore those using Microsoft, there are many ways of creating a pdf.

You can download Open Office. Its an 100% free Office software, and I personally use it since many years. You can open your documents created on Microsoft Word, Excell or even Powerpoint, and just click the pdf icon on the menu bar. A copy of the file will be saved into pdf.

An other solution is to download softwares like cutepdf.com or primopdf.com .

Stop looking messy and start looking professional.
www.officemutation.com

Outsourcing your admin is Cheaper than doing it yourself

While you are working on your administration on repetitive tasks such as:

• creating or updating your database,
• issuing invoices, and following up on statements,

you are actually running your business but are not bringing any value to it. You should be working on your business instead.
Lets make a small calculation. Let say you spend 4 hours a week on administrative tasks such as:

• maintaining your database,
• searching info on the web,
• issuing invoices,
• confirming appointments/ send reminders,
• reply to standard first info requests.

4 hours / week = approx. 16 hours / month

Let assume your work is billed 80€/hour
It means YOUR administrative work cost you 1280€/month (80x16)

So basically what it means is whatever the price, as soon as it is under 80€/hour, it is a good decision for your business to outsource it.

Now let assume you outsource the same work with an average price of 30€/hour

• 16x30= 480€/month

You just saved 1280-480= 800€ in your business

So what are you waiting for?
www.officemutation.com